Envoy pricing per location starts at $362 per site each month

What each Envoy location really costs

Envoy Visitors Premium costs $362 per location per month when billed annually, according to the company’s pricing page in November 2026.

That puts one site at $4,344 for a year, before hardware, taxes or any additional products.

Basic is free, while Enterprise requires a custom quote.

The distinction matters for companies with several reception areas because Envoy licenses visitor management by location, not through one company wide fee.

A separate entrance or building can count as its own location, even when it belongs to the same campus.

A location based subscription is a recurring license attached to a defined place where visitors sign in and maintain a separate visitor record.

Envoy allows several locations under one account, but each site that uses Visitors needs its own subscription.

The account can centralize administration and billing, while the number of licensed locations determines the visitor management charge.

For a business evaluating the cost, the direct answer is straightforward: budget $362 monthly for each Premium location on an annual commitment, or $4,344 per location each year.

Two sites cost $8,688 annually, and five cost $21,720.

Basic can reduce the subscription cost to zero for a small operation, but its 100 entry monthly limit and 50 employee ceiling make it unsuitable for many larger reception environments.

The location definition

Envoy's billing rules make the meaning of a location a procurement decision.

A location can represent a physical office, a separate entrance inside one building, or an individual building on a central campus.

Each licensed location has its own visitor log and can have its own administrators, which helps keep visitor records separate for operational and compliance purposes.

That distinction can change the budget before a company adds its first visitor.

A headquarters with one reception desk may need one license, while a large campus with separate buildings or controlled entrances may need several.

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Envoy's own billing guidance says each location must have its own license, so buyers should map the visitor check in points before requesting a quote or selecting a plan.

The account structure does not mean that every office needs a separate Envoy account.

Envoy says a company typically operates one account across its physical offices, with global administrators overseeing the account and location administrators managing individual sites.

This arrangement centralizes administration, but it does not consolidate the per location subscription into a single flat fee.

What Premium includes

The $362 Premium subscription adds visitor management functions intended for workplaces that need more control over reception and visitor records.

Envoy lists customized branding, a virtual front desk, badge printing and visitor photos among the features.

It also includes visitor analytics, scheduled email reports, single sign on and directory integrations, legal documents, and multi channel emergency notifications to visitors.

For organizations with formal reception procedures, the value is tied to the work those features replace or standardize.

Badge printing can support a consistent check in process, while visitor photos and legal documents can help meet internal security or compliance procedures.

Analytics and scheduled reports give administrators a record of visitor activity without relying entirely on manual reception logs.

Enterprise is the tier for organizations that need more advanced security controls.

Envoy lists blocklist scanning, access control integrations, guest Wi Fi integrations and ID scanning, with 500 ID scans per year included.

Higher scan volumes can require add ons, and Enterprise pricing is custom.

A company should therefore request a quote that identifies the number of locations, expected scan volume and required integrations rather than assume the Premium rate applies.

The published price and feature details come from Envoy's pricing page.

G2's pricing directory also lists Basic at zero, Premium at $362 per month and Enterprise as a sales quote, providing an independent directory check on the public figures.

However, G2 notes that final negotiated prices must be confirmed with the vendor, so its listing should not be treated as a binding offer.

The multi site calculation

A useful budget starts with the number of licensed locations, not the number of employees or the total number of visitors.

Envoy's published Premium rate is the same per location, so the annual subscription grows in direct proportion to the number of sites.

The following figures use the advertised annual billing rate and exclude taxes, hardware and optional products.

The table shows why the number of reception points deserves attention during procurement.

A business with five offices should not budget for one $362 subscription simply because it manages all offices from one account.

It should budget for five licenses, and it should confirm whether separate entrances or buildings need separate visitor records before it finalizes the count.

The annual commitment also affects cash flow.

Envoy says annual subscriptions are paid upfront and cost less than paying monthly for a full year.

Its billing documentation does not publish a current monthly Premium rate alongside the annual price, so buyers should request the monthly option and compare the total twelve month cost directly rather than estimate a discount.

Changes to locations

Adding a location during an existing subscription does not necessarily mean paying a full year immediately.

Hot Desk Booking Tool

Envoy

4.1

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Envoy connects visitor management, desk booking, workplace security, and delivery tracking to help businesses coordinate office operations and create a smoothe…

• Digital visitor registration simplifies reception
• Host notifications reduce manual interruptions

• Platform fees complicate total cost calculations
• Multiple modules require careful price comparison

Read review Contact Sales Affiliate Link

Envoy says it calculates a prorated charge for the period between the new license date and the account's next renewal date.

At renewal, the company is billed for all active licenses for the next subscription period.

The timing matters for a business that opens a new office partway through its contract.

The additional charge covers the remaining period before renewal, after which the location becomes part of the full renewal bill.

This can make expansion easier to schedule, but the buyer should still confirm the invoice date and the amount before activating the additional site.

Removing a location needs more care.

Envoy's billing guidance says deactivating a Visitors location does not remove the license from the bill; it only frees the license for use at another location.

To reduce the number of billed licenses, an administrator must contact Envoy, and the reduction takes effect at the start of the next billing cycle.

Envoy also says it is not obligated to refund or prorate unused subscriptions.

This is a material budgeting risk for companies that close offices, consolidate reception desks or move operations between buildings.

Turning off a kiosk is not the same as reducing the subscription count.

Finance teams should include the notice and billing cycle requirements in their closure checklist, then verify the revised license count on the next invoice.

Costs outside Visitors

The $362 subscription is not a complete reception hardware budget.

Envoy says a location typically needs an iPad, an iPad stand and, where badge printing is used, a badge printer.

These devices are separate purchasing decisions, and the final hardware spend depends on what the site already owns and which check in features it plans to use.

The number of devices also needs to be distinguished from the number of licenses.

Envoy's billing documentation says Basic, Standard and Premium locations can pair multiple iPads, while Premium badge printing uses one printer per location.

Enterprise customers can have multiple printers at a location.

This means adding a second iPad does not automatically create another location subscription, but it can still add equipment and deployment costs.

A second budget boundary concerns Envoy Workplace.

Its Workplace platform covers products such as Desks, Rooms, Parking, Deliveries, Response and Screens, and its price combines a platform level with the selected modules.

Envoy explicitly states that Visitors and Connect are not included in Workplace plans.

A company buying desk reservations or delivery management should therefore not assume those functions are part of the $362 Visitors Premium license.

The billing units also differ by module.

Envoy says Reservations is charged annually per bookable resource, including desks, parking spaces and rooms; Screens is billed per display device; Deliveries depends on the number of delivery areas; and Response depends on the employee directory count across locations.

The public pricing page lists separate starting rates for some modules, but the overall Workplace total also depends on the platform subscription and selected products.

For procurement, this creates four separate cost questions: the number of Visitors licenses, the hardware required at each site, the Workplace platform level, and the quantity of billable resources or devices in each selected module.

Combining these into one generic Envoy per location estimate can understate the total cost, especially where a company plans to deploy both visitor management and workplace booking.

Comparing alternatives

Envoy's $362 monthly Premium rate is at the higher end of published per site visitor management prices in the market.

Hot Desk Booking Tool

Envoy

4.1

4.1

Envoy connects visitor management, desk booking, workplace security, and delivery tracking to help businesses coordinate office operations and create a smoothe…

• Digital visitor registration simplifies reception
• Host notifications reduce manual interruptions

• Platform fees complicate total cost calculations
• Multiple modules require careful price comparison

Read review Contact Sales Affiliate Link

GuestTrack's comparison, which says it checked vendors' own pricing pages on November 1, 2026, lists Teamgo at $20 per location per month, VisitUs modules from $48 per location per month, Sign In App at about $53 per month when its annual price is divided by twelve, and Greetly at $99 per month on annual billing.

These products do not necessarily include the same features or security controls.

That comparison is useful as a starting point, not a like for like procurement result.

ReceptionOS, for example, lists £595 per site per year excluding VAT, with unlimited visitors, hosts and tablets, while its enterprise identity features are separately priced.

Its published offer is structured differently from Envoy's tiered plans, so a direct price comparison needs to account for badge printing, visitor screening, identity integrations, emergency notifications, audit requirements and support.

Skedda's 2026 analysis of workplace booking alternatives makes a related point from the perspective of space management: the total can grow when a customer combines the platform fee with multiple modules.

That analysis comes from a vendor in the workplace booking market and should be read with that commercial context in mind.

Still, it reinforces a useful procurement rule: compare the full configuration needed at each site, not one headline subscription price.